Duties & Responsibilities:
  • Document Management:
  • Establishing and maintaining a well-organized system for controlling engineering documents (e.g. drawings, specifications, calculations, reports).
  • Ensuring accurate and timely registration, indexing, filing, and retrieval of both electronic and hard copy documents.
  • Managing document revisions and ensuring that the latest approved versions are readily available.
  • Implementing and maintaining electronic document management systems (EDMS).
  • Using document management software to upload or scan paper documents.
  • Retrieving documents for authorized personnel.
  • Ensuring document storage complies with laws and regulations.
  • Managing and organizing all Engineering documents.
  • Tracking revisions and facilitating document retrieval for internal and external stakeholders.
  • Print and distribute documents as needed.
  • Scan and upload documents according to company procedure.
  • Review and update documents for quality control.
  • Keep other personnel updated on new document versions and how to obtain access.
  • Handle records across various engineering departments.
  • Create templates for use by other personnel.
  • Maintain confidentiality regarding sensitive documents.
  • Document Control Procedures:
  • Developing and implementing document control procedures and workflows in compliance with company standards and regulatory requirements.
  • Ensuring adherence to document numbering conventions and formats.
  • Managing document distribution internally and externally.
  • Tracking the status of documents throughout their lifecycle.
  • Conducting regular audits of the DCC to ensure compliance and efficiency.
  • Communication and Coordination:
  • Serving as the central point of contact for all document-related inquiries.
  • Collaborating with engineering teams, project managers, and other departments to ensure smooth document flow.
  • Communicating document control procedures and requirements to project teams.
  • Facilitating the transmittal of documents to clients, contractors, and other stakeholders.
  • Quality Assurance:
  • Ensuring the accuracy and completeness of engineering documents.
  • Implementing quality checks to identify and resolve document-related issues.
  • Maintaining records of document changes and approvals.
  • Technical Skills:
  • Proficiency in using electronic document management systems (EDMS).
  • Strong computer skills, including MS Office Suite (Word, Excel, Outlook).
  • Familiarity with engineering drawings and technical documentation.
  • Understanding of document control principles and best practices.
Qualifications:
  • A degree or diploma in a relevant field such as engineering, information management, or a related discipline is often preferred.
  • Minimum 5-7 years of DCC in Oil & Gas industry.
  • Excellent organizational and time-management skills.
  • Strong attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Problem-solving skills.
  • Familiarity with relevant industry standards and regulations.
Years Of Experience: 5 - 7
Location: Cairo, Egypt
Contract Type: Full Time